Tanganyika Law Society
Published in partnership with the Tanganyika Law Society.
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GUIDING NOTES ON ARBITRATION LAW AND PRACTICE
Part Two
PLEADINGS AND WRITTEN
SUBMISSIONS
FIRST EDITION
Prepared by Dr. Julius Clement Mashamba
Editorial Board
Chairperson
Prof. Dr. Alex B. Makulilo
Chief Editor
Dr. John Ubena.
Editors
Dr. Eugine E. Mniwasa
Mr. Clement Mubanga
Mr. Innocent Kibadu
Miss. Beatrice Cherdiel
Mr. Mackphason Buberwa
Mr. Kaleb Gamaya
Published By:
Tanganyika Law Society
Plot. No. 391 | House No. 21 | Chato Street | Regent Estate
P.O.BOX 2148 | Dar es Salaam | Tanzania
Telephone: +255 22 277 5313 | Fax: +255 22 277 5314
Email: info@tls.or.tz
Website: www.tls.or.tz
Copyright: Tanganyika Law Society, November 2020
FOREWORD
Among the objects of the Tanganyika Law Society (TLS) as enshrined in the Tanganyika Law Society Act is to facilitate the acquisition of legal knowledge to the members of legal profession and others. The TLS through the Research and Publication Committee has pioneered different legal materials for the legal professional, especially its members. Through the years, the TLS has published thousands of publications that are disseminated to the advocates, stakeholders and the public for the purpose of creating and raising awareness of the legal knowledge in different areas of law. With such a longstanding and consistent background on publishing legal materials for the legal profession and public, the TLS has now decided to develop and publish Guiding notes for members of the legal profession especially young lawyers to provide guidance in specific practice areas of law. It is my strong belief that the Guiding Notes will be one of the means of ensuring continued provision of legal education to the TLS Members and the public at large.
My sincere thanks go to all contributors, the Editorial Board and the Secretariat for the job well done.
Prof. Dr. Alex B. Makulilo
Chairperson
Research and Publication committee
Chapter One: Prerequisites to Commencing Arbitral Proceedings
1.1 Introduction
The commencement of any arbitration proceedings depends very much on whether the parties consensually chose to refer their dispute to arbitration; or whether there is the requirement to act de jure (according to law) or ex aecquo et bono (according to what it is just and fair).1 This is because arbitration is a dispute settlement mechanism that largely depends on the parties’ consensual agreement to resort to it.2
Arbitration proceedings are commenced at the behest of the parties. This means that, usually, the parties must have agreed to refer a dispute to arbitration either by inserting an arbitration clause in a commercial or investment agreement/contract, or in a bilateral or multilateral investment treaty (BIT or MIT). Besides, for arbitration to take place, the parties should have failed to resolve the dispute through other alternative mechanisms for resolving the dispute such as conciliation and mediation.
This Chapter, therefore, considers key prerequisites to commencing arbitral proceedings under Tanzanian arbitration law. These prerequisites include the need for consent to arbitration, the constitution of the arbitral tribunal (i.e. appointment, removal and replacement of arbitrators as well as the jurisdiction of the tribunal), and the place or seat of arbitration.
1.2 Pre-Requisites to Commencement of Arbitration Proceedings
Before referring a dispute to any international arbitral tribunal, the concerned party must meet the following conditions precedent: consent to arbitration (whether there is an arbitration agreement or a BIT); the law governing arbitration proceedings; whether the tribunal has been specifically named or not; and place or seat of arbitration. These prerequisites are considered in the succeeding parts of this Chapter.
1.2.1 Consenting to Arbitration
The most profound prerequisite to arbitration is the requirement that parties must have agreed/consented to refer a dispute to arbitration through:
(i) inserting an arbitration clause in a commercial or investment agreement/contract;3
(ii) A provision in a BIT4 or an MIT5 requiring disputes to be resolved by way of arbitration; or
(iii) inserting consent in a host state legislation.6
1.2.2 Law Governing the Arbitration Proceedings (Lex Arbitri)
As well as being a consensual method of resolving commercial disputes, arbitration is a party-driven process that is distinctly governed by different laws chosen by the parties. Usually, there are three laws that are potentially applicable to an arbitration agreement: The law of the arbitration agreement (governing law),
(i) The proper law of the contract (substantive law); and
(ii) The law of the seat of arbitration.7
Therefore, the ideal arbitration clause normally specifies each of the above aspects; but, if the governing law remains undefined, the substantive law is normally the governing law as well.8 However, in exceptional circumstances and if there is no substantive law defined, the law of the seat will be deemed to be the governing law as the law bearing the “closest connection” to the dispute. The choice of law to govern arbitration proceedings, therefore, is supposed to be contained in the arbitration clause within the agreement of contract on which it is based.
For that matter, Section 48 of the 2020 Arbitration Act allows the parties to choose the law of the arbitration agreement (governing law), the proper law of the contract (substantive law); and the law of the seat of arbitration. The underlying general principle is that the arbitral tribunal must decide the dispute before it ‘in accordance with the rules of law chosen by the parties as applicable to the substance of the dispute.’9 In this regard, it is the law that, the parties’ choice of the law or the legal system of any designated State ‘shall be construed, unless otherwise agreed by the parties, as directly referring to the substantive law of that State and not to its conflict of laws rules.’10
However, where there is no choice of the law agreed by the parties, the arbitral tribunal will be obliged to ‘apply the rules of law it considers being appropriate given all the circumstances of the dispute.’11 Where this occurs, the arbitral tribunal will be duty-bound to decide on the substance of the dispute according to considerations of ‘justice and fairness without being bound by the rules of law, except if the parties have expressly authorized it to do so.’12 And, in all cases, the arbitral tribunal should decide in accordance with the terms of the particular contract and it should take into account ‘the usages of the trade applicable to the particular transaction.’13
1.2.3 The Arbitral Tribunal
In arbitration, an arbitral tribunal is normally constituted by the parties to deal with a specific dispute arising out of an investment or commercial arrangement concerning their investment, contractual or commercial relations. It is not a permanent arrangement like a court. By so doing, the parties expect the tribunal to do justice to their respective claims; and, as such, an emphatic tribunal ‘should do its best to make both litigants feel at home. ’14 As such, an “arbitral tribunal” means ‘a sole arbitrator or a panel of arbitrators,’15 which is convened by the parties and sits to resolve a dispute by way of arbitration. Where the tribunal is composed of a panel of arbitrators one of them usually serves as the chairperson or umpire.16
There are several prerequisites for the constitution of an arbitral tribunal: parties’ autonomy in appointing arbitrators, qualifications of arbitrators, removal/resignation/replacement of arbitrators, powers and duties of arbitrators, and immunity of arbitrators.
(a) Appointment of Arbitrators
Because the arbitration process is a based on the consent of parties, the appointment (in terms of procedure17 and number) of arbitrators is consensually done by the parties, unlike in the conventional judicial process where parties do not appoint the person who determines their dispute.18 Ordinarily, the procedure on appointment of arbitrators and their number is supposed to be set out in an arbitration agreement. However, where an arbitration agreement does not provide to appoint arbitrator (s), parties may agree on the modality of appointment of arbitrator.19
(i) Number of Arbitrators
The law requires the parties should “freely” agree on the number of arbitrators to form the arbitral tribunal and whether there is to be a chairman or umpire.20 As a matter of conventional practice, the number of arbitrators is odd,21 which is normally one or three arbitrators. It is a conventional practice that has now been codified in some legislation to the effect that, unless otherwise agreed by the parties, an agreement that the number of arbitrators shall be two or any other even number ‘shall be understood as requiring the appointment of an additional arbitrator as chairman of the arbitral tribunal.’22 Normally, where there is no agreement as to the number of arbitrators, the arbitral tribunal shall consist of a sole arbitrator.23
(ii) Procedure of Appointing Arbitrators
As stated above, procedure for appointing an arbitrator or arbitrators is normally freely agreed upon by the parties.24 However, where the parties fail to agree on the procedure or in the event that the agreement does not exist, the following procedure will be applied:
(i) in an arbitration with three arbitrators, each party shall appoint one arbitrator and the two arbitrators so appointed shall appoint the chair or umpire;
(ii) In an arbitration with two arbitrators, each party shall appoint one arbitrator; and
(iii) in an arbitration with one arbitrator, the parties shall agree on the arbitrator to be appointed.25
However, there is a remedy for any party who defaults to appoint an arbitrator as stipulated in the law or within the timeframe stipulated in the arbitration agreement-i.e. the affected party to either appoint his arbitrator as a sole arbitrator (“an arbitrator in default”). It should be noted that the award rendered by a sole arbitrator appointed in default by one party is binding on both parties, as if he had been appointed by the two parties. It should also be noted that a decision to either appoint an arbitrator in default by one party or the one appointed by an appointing authority may be set aside by a specified authority.
Normally, the decision to set aside or otherwise of the appointment of an arbitrator in default is made upon the applicant showing “good cause” for the failure or refusal of the party in default to appoint his arbitrator in due time. Where the appointment is set aside, the specified authority doing so has to appoint an arbitrator for the defaulting party upon consideration several specified factors.26 This appointment by the specified authority may be made by consent of the parties or on the application of either party.
(b) Qualifications of Arbitrators
Universally, there are no specific requirements for the qualifications of an arbitrator; and, for that matter, the qualifications of an arbitrator can vary considerably. While some parties like to choose arbitrators, who have a long list of arbitrations to their name and are very senior; others like to choose an arbitrator of a particular background or nationality. Sometimes an arbitrator may be chosen due to possession of expert knowledge in a particular field or trade relating to the nature or subject matter of the dispute. The bottom-line is that many corporations in dispute choosing an arbitrator will look at three key considerations:
(i) the formal qualifications and affiliations of an arbitrator to assess credibility and experience;
(ii) The institutions the arbitrator is associated with; and
(iii) whether an arbitrator has undergone any formal training.
As a general rule, the qualifications of arbitrators are set out in the arbitration agreement. Where such qualifications are not set out in an arbitration clause, the parties are free to determine any qualifications they require. Where an arbitrator is to be appointed by the court or an appointing authority, such body ‘shall have due regard to any agreement of the parties as to the qualifications required of the arbitrators.’27
(c) Revocation, Removal, Resignation and Replacement of Arbitrators
As well as having the right to appoint an arbitrator freely, parties to arbitration have the right to revoke, remove or replace an arbitrator.28 They also have the right to challenge the appointment of an arbitrator during the pendency of the proceedings.
(i) Revocation and Removal of Arbitrator’s Appointment
Under Section 25 (1) of the 2020 Arbitration Act, the parties ‘may agree the circumstances upon which the appointment of an arbitrator may be revoked’. However, where there is no agreement to that effect, the appointment of an arbitrator may be revoked either by (i) the parties acting jointly; or (ii) the decision of an arbitral tribunal or other institution or person vested by the parties with powers in that regard.
It should be noted that where the parties agree the circumstances upon which the appointment of an arbitrator may be revoked, such agreement must be reduced into writing.29 It should also be noted, where circumstances warrant, the court may revoke an appointment under Section 20 of the Tanzania Arbitration Act;30 or remove an arbitrator on the grounds specified in Section 26 of the Arbitration Act.31
Concerning removal of an arbitrator, the Arbitration Act allows a party to arbitration to apply to the TAC for removal of an arbitrator.32 On making such application, the applicant must furnish notice in relation to the application to the other party. Such application may be made on any of the following grounds:
(a) that there are circumstances which give rise to justifiable doubts as to his impartiality;
(b) that he does not possess the qualifications required by the arbitration agreement;
(c) that he is physically or mentally incapable of conducting the proceedings or there are justifiable doubts as to his capacity to do so; or
(d) that he has refused or failed to-
(i) properly conduct the proceedings;
(ii) use all reasonable dispatch in conducting the proceedings; or
(iii) make an award and substantial injustice has been or will be caused to the applicant.33
(ii) Resignation or Withdrawal of Arbitrator
It is universally accepted that an arbitrator is entitled to resign from his office for any justifiable reason, particularly when there is a challenge to his appointment. Although there is no express obligation placed on arbitrators whether to resign upon a challenge to their appointment, the rationale is that: whatever the actual merits of the challenge, it would be best ultimately for the arbitrator to be replaced, in order to permit the arbitration to proceed in a better climate of confidence and trust and to minimize the likelihood of recourse against the arbitral award.
An arbitrator may also resign when he takes on new professional endeavours that may conflict with arbitrating a particular case. In addition, an arbitrator may resign because he has a conflict of interest with a party, particularly one that becomes apparent after his appointment. Such conflict of interest may relate to an issue in dispute.
One of the most permissible grounds for resignation of an arbitrator is “personal reasons”, which are supposed to be genuine and through no one’s fault. But, universally, personal reasons have been singled out to lead to extensive delays like what happened in Vanessa Ventures v. Venezuela, where the presiding arbitrator resigned ‘because of bad health five months before a scheduled hearing, with the replacement processes leading to cancellation of the hearing.’ Delay or disruption of arbitral proceedings are among the ramifications that may be caused by resignation of an arbitrator. This so particularly when the proceedings are at an advanced stage.
In order to deal with this challenge, many arbitration laws and rules discourage “improper” resignations.34 In order to minimize any likely adverse consequences of the resignation, for example, the 2020 Arbitration Act requires the parties to agree with an arbitrator as to the consequences of his resignation regarding (i) his entitlement to any fees or expenses; and (ii) any liability incurred by him.35 Where the agreement does not exist, the resigning arbitrator may, upon notice to the parties, apply to the Tanzania Arbitration Centre to-
(i) grant him relief from any liability incurred by him;
(ii) Issue such directives as it thinks fit regarding his entitlement to any fees or expenses or the repayment of any fees or expenses already paid; and
(iii) direct on the appointment of another arbitrator under Section 18 of the Tanzania Arbitration Act to continue arbitration proceedings.
It should be noted that “improper” resignation may bring serious consequences to the resigning arbitrator him/herself. Notably, improper resignation may have consequences for his or her fees36 and liability issues that may arise against him/her. In fact, a wrongful resignation may ‘expose the arbitrator to a loss of immunity, damages claims, and other sanctions.’37 An improper resignation is likely to impact reputation and future appointments of the concerned arbitrator which may be exhibited by non-confirmation in his/her subsequent appointments.38
(iii) Replacement of Arbitrator
Normally the appointment of an arbitrator is to be personal39 and his/her service ceases upon his/her death,40 resignation, revocation or removal, or at the end of the proceedings. In addition, the mandate of an arbitrator may terminate if he or she, according to the parties, cannot perform the functions of his or her office or for any reason cannot act without undue delay. So, where the mandate of an arbitrator is terminated, a substitute arbitrator should be appointed under the procedure applicable to the appointment of the arbitrator being replaced.
In addition, where an arbitrator ceases to hold office, the parties may agree on: (i) whether, and if so, how the vacancy is to be filled; (ii) whether, and if so, to what extent the previous proceedings should stand; and (iii) what effect his ceasing to hold office shall have on any appointment made by him.41 Where there is no such agreement, the following provisions shall apply:
(i) the provisions of Sections 18 and 20 of the Arbitration Act ‘shall apply in relation to the filling of the vacancy as in relation to an original appointment’;42
(ii) The arbitral tribunal, when reconstituted, ‘shall determine whether and if so to what extent the previous proceedings shall stand, except that any right of a party to challenge the proceedings on any ground which had arisen before the arbitrator shall not be precluded’;43 and
(iii) his ceasing to hold office shall ‘not affect any appointment made by him, alone or jointly, of another arbitrator, in
particular any appointment of a chairperson or umpire.’44
(d) Jurisdiction and Powers of the Arbitral Tribunal
The question of jurisdiction and powers of the arbitral tribunal is well codified in both international treaties and domestic arbitration legislation. Having been expressly provided for in Article 16 of the UNCITRAL Model Law on International Commercial Arbitration, today, the jurisdiction of the tribunal has been universally contained in the doctrine of Kompetenz-Kompetenz. Now considered being codified in many modern arbitration laws around the world, including in Tanzania, the doctrine of Kompetenz-Kompetenz requires that arbitrators should rule on their own jurisdiction at the very beginning of the proceedings.
Therefore, now there is a ‘wide consensus that the arbitral tribunal has the power to rule on all aspects of its own jurisdiction’45-i.e. in relation to: (i) whether an arbitration agreement exists between the parties;46 (ii) whether the matter in dispute comes within the arbitration agreement;47 (iii) what is the proper interpretation of the arbitration agreement;48 and (iv) whether the arbitration agreement is valid or was terminated.49
This universal principle is well domesticated in Tanzanian arbitration law. For example, under Section 32 (1) of the Arbitration Act, the arbitral tribunal may rule on its own substantive jurisdiction in relation to: (i) whether there is a valid arbitration agreement; (ii) whether the arbitral tribunal is properly constituted; and (iii) what matters shall be submitted to arbitration under the arbitration agreement. However, the parties may agree to the contrary.
Parties have the liberty to challenge the jurisdiction of the arbitral tribunal. An objection that the arbitral tribunal does not have jurisdiction to determine the matter should be raised at the time when the concerned party takes the first step in the proceedings to contest the merits of any matter in relation to which he challenges the arbitral tribunal’s jurisdiction. However, a party cannot be precluded from raising such an objection because he has appointed or taken part in the appointment of an arbitrator.
It is trite law that an objection raised during the arbitral proceedings that the arbitral tribunal exceeds its substantive jurisdiction should be made as soon as possible after the matter alleged to be beyond its jurisdiction is raised;50 but the tribunal may admit an objection at a later time ‘ if it considers the delay justifiable.’51 As a general rule, where there is a jurisdictional challenge, the tribunal should determine that issue as a preliminary objection. However, in certain cases, the tribunal may reserve its ruling on a jurisdictional objection and consider it in an award on the merits. In addition, parties may agree on the timing on he the determination of the preliminary objection on substantive jurisdiction of the tribunal.52
It is the law that where the arbitral tribunal rules as a preliminary question that it has jurisdiction, any party aggrieved by the ruling may apply to the court, within a prescribed time frame after having received notice of that ruling, to decide the matter.53 The 2020 Arbitration Act provides some grounds to the effect that an application to the court to challenge the tribunal decision on jurisdiction should not be considered unless-
(a) it is made with the agreement in writing of all the other parties to the proceedings; or
(b) it is made with the permission of the arbitral tribunal and the court is satisfied that-
(i) the determination of the question is likely to produce substantial savings in costs;
(ii) the application was made without delay; and
(iii) there is a good reason the court should decide the matter.54
However, the 2020 Arbitration Act vests discretionary power in the court to give leave to any aggrieved party to appeal to an appellate court,55 where it thinks the appeal involves a point of law based on want of substantive jurisdiction by the arbitral tribunal.56
What will be the status of the proceedings in the arbitral tribunal while the application is pending in the court? The legal position in Tanzania is that, unless otherwise agreed by the parties, the arbitral tribunal ‘may continue the arbitral proceedings and make an award pending determination of an application’ made under Section 34.57
(e) Liabilities and Immunity of Arbitrators
Arbitrators’ liabilities and immunity has changed from how it was conceived in the ancient epoch when arbitration emerged to the contemporary situation. In the ancient times, arbitrators were considered being persons of good standing in society whose peers had trust in them to help resolve their dispute and they were paid nominally for their “part-time” engagement. But today, when the arbitration has become an industry attracting huge sums of money that is dished to arbitrators and arbitration counsel, and it is now involving complex issues, it has become necessary to redefine the liabilities and immunity of arbitrators.
Then the question arising from this reality seems to be rather crucial: why then should arbitrators be excluded from liability towards those parties? It is now common ground arbitral immunity is well- established in international and domestic arbitration58 such that many institutional arbitration rules and domestic arbitration laws have codified this notion. One reason for the excluding arbitrators from liability is to prevent frivolous lawsuits that may be brought by parties ‘who are dissatisfied with the merits of the arbitral award.’59 Such immunity ‘limits the opportunity for aggrieved parties to hold the arbitrators personally liable and claim damages against them.’60
However, the immunity of arbitrators is not absolute in that they have a duty to act fairly, independently and impartially in the arbitration proceedings before them. This duty is embodied in both international arbitration law and national laws. It is for this reason that Section 31 (1) of the 2020 Arbitration Act insulates an arbitrator from being liable for anything done or omitted in the discharge or purported discharge of his functions as arbitrator ‘unless the act or omission is proven to have been done in bad faith or professional negligence,’ or as provided for in Section 26 of this law.
Notably, this immunity also extends to ‘a servant or agent of an arbitrator regarding the discharge or purported discharge by such a servant or agent, with due authority and in good faith, of the functions of the arbitrator.’ It should be noted that this provision does not affect any liability incurred by an arbitrator by his resignation or withdrawal.
1.3 The Place or Seat of Arbitration
The place or seat of arbitration is one of the most important features of international and domestic arbitration. It is clearly stipulated in Article 20 of the UNCITRAL Model Law, as well as defined in Section 6 of the Tanzania Arbitration Act to mean the “juridical seat of arbitration” designated-
(i) in accordance with the law applicable to matters that are subject of the arbitration;61
(ii) by the parties to the arbitration agreement;62 or
(iii) by any arbitral tribunal or other institution or person vested by the parties with powers in that regard.
In the main, the place or seat of arbitration is a key factor in any arbitration that provides a “home” for the arbitration, and determines the law governing the relationship between the tribunal and the courts. The seat also determines which court has supervisory jurisdiction over the arbitration (giving them the power to set aside an award). The seat determines where the award has been made, which is significant when trying to enforce the award.
It should be noted that although the physical location of an arbitration does not have the same legal significance, it is decided based on convenience of all involved. For that matter, it does not need ‘to be (and frequently it is not) the same as the legal seat of the arbitration.’63 Therefore, it is important that parties should, and usually do, designate the legal seat of an arbitration in their arbitration agreement.64 This ensures that the legal seat is ‘where the parties intended and to avoid unnecessary procedural disputes.’65
In sum, the underlying universal principles and practice relating to the place or seat of arbitration, as categorically stated in Article 20 (1) of the UNCITRAL Model Law and domesticated in Tanzania, are:
(i) The parties are ‘free to agree on the juridical seat of arbitration and the location of any hearing or meeting.’66 However, where the parties cannot agree with this issue, the place of arbitration should be determined by the arbitral tribunal having regard to the costs and the circumstances of the case and to the convenience of the parties.67
(ii) Unless agreed by the parties, the arbitral tribunal may meet at any place it considers appropriate for consultation among its members, for hearing witnesses, experts or the parties, or for the inspection of documents, goods or other property.68
Chapter Two: Pleadings and Written Submissions in Arbitral Proceedings
2.1 Introduction
Where other alternatives to settle a dispute between the parties have failed to bear fruits, any party (particularly the aggrieved party) is at liberty to resort to arbitration under their previous agreement to go that route. It should be noted from the outset that, unlike other ADR mechanisms, arbitration is more or less similar to litigation in terms of formality and procedures. In fact, arbitration is governed by clearly stipulated procedural rules, and the parties to arbitral proceedings are required to follow certain procedural steps in pursuit of their rights through the arbitration process.
This Chapter, therefore, considers the underling documents (i.e. pleadings and other written documents) that are conditions precedent in commencing and conducting arbitral proceedings in Tanzania. In particular, the Chapter sets out the major procedural steps for commencing arbitral proceedings. The Chapter also considers the requirement for parties to make payments of advance on arbitration costs or deposits; and the provision of interim measures and provisional awards in arbitral proceedings.
2.2 Major Procedural Steps for Commencing Arbitral Proceedings
Procedurally, there is no common procedural route that is followed by all international and domestic arbitration institutions alike in the commencement and necessary pleadings applicable in arbitral proceedings. This is because, while institutional rules may provide for a certain step-based procedure, the parties are at liberty to resort onto any procedural step of their choice in the conduct of arbitration.
Looking at the existing international and domestic arbitration law in Tanzania, there is a benchmark of common procedural steps that describe ‘the actual practice of international arbitration’69 in the country. As such, the major/common procedural steps that describe the actual practice of international and domestic arbitration in Tanzania in relation to pleadings are:
1) Filing a notice of, or request for, arbitration;
2) Filing an answer or reply to the notice of/request for arbitration (and counterclaim, which may also need a reply by the claimant);
3) Constitution of the arbitral tribunal;
4) Conducting early case management;70
5) Making and determining jurisdictional objection;
6) Pleadings (including memorials, written statements of claim and defence, rejoinders, witness statements, etc.);
7) Filing exhibits;
8) Disclosure, document production and discovery; and
9) Payment of advance arbitration costs.
2.3 Notice of Arbitration or Request for Arbitration
Universally, arbitral proceedings are commenced by the filing of either a Notice of Arbitration or a Request for Arbitration. It should be noted from the outset that the name of this initial document depends on the rules of the institution administrating the arbitration, with the primary difference being only in the name because the required contents of requests and notices are comparatively similar.71 Notably, the Tanzanian arbitration legal regime requires arbitral proceedings to be commenced by a Request for Arbitration .72
A Notice of Arbitration or Request for Arbitration is a very crucial document in both international and domestic arbitration in that it commences arbitral proceedings.73 In the main, it serves the same basic functions as a plaint in civil litigation. Functionally, it serves to inform the respondent that ‘arbitral proceedings have been started and that a particular claim will be submitted for arbitration’ and ‘to appraise the respondent of the general context of the claim asserted against him.’74
Both in international and domestic arbitration law, there is no common format and contents of the Notice of Arbitration or Request for Arbitration; because it’s the form and contents largely depend on the parties’ arbitration agreement, applicable institutional rules and national law. However, many institutional rules75 require this document to contain skeletal information pertaining to:
1) the identities of the parties (names, addresses76, legal status, etc);
2) the names of the parties’ representative(s);
3) specification of the arbitration agreement;
4) a description (in summary) of the dispute giving rise to claims;
5) a statement of the relief(s) sought;
6) the choice of one or more arbitrators;77
7) a description of the place of arbitration;
8) an indication of the applicable law governing the arbitration; and
9) an indication of the language of the arbitration (where appropriate).
It should be noted that parties may submit supporting documents with their Request for Arbitration or Notice of Arbitration, although supporting documents are not required under all rules of arbitration and are limited, as evidence will be produced in full over the course of the arbitration. It should also be noted that for the arbitral proceedings to start, the Notice of Arbitration or Request for Arbitration should be served on the respondent or the other party, unless the parties agree otherwise.
2.4 Answer or Reply to the Request for Arbitration (and a Counterclaim, if any)
It is a cardinal principle of arbitration law and practice that once a claimant files a Notice of or Request for Arbitration, the respondent may file a Reply, Answer or Response, if it so wishes. In certain cases, the such reply may be accompanied by a Counterclaim, together with some exhibits (which is optional). Although the requirement to file a reply or response is not well elaborated in the substantive arbitration law in Tanzania, the same is implicitly inherent in arbitration practice, as canvassed below.
As noted above, the requirement to file a reply or response is not well elaborated in the substantive national arbitration law, not only in Tanzania but also in other East African countries. But it is expressly stated in most of the institutional arbitration rules, which require the respondent to file a reply or response within a prescribed time limit. It is a universal principle of arbitration law and practice that, once an arbitration has been commenced against a respondent, the respondent has a relatively short time in which to file an Answer the Request for Arbitration under certain arbitral rules.
Universally, arbitration practices require the Reply or Response to contain the following details:
1) The identities of the parties (i.e. names, descriptions, and address78 of each of the parties, including same particulars of a third party, if need be);
2) Respondent’s comments as to the arbitral tribunal’s jurisdiction;
3) A confirmation or denial of all or part of the claims stated by
the claimant in the Notice of, Request for Arbitration;
4) Respondent’s position regarding the dispute;
5) Respondent’s comments concerning the appointment of arbitrators and composition of the arbitral tribunal;
6) Respondent’s comments as to the place of arbitration, the applicable rules of law and the language of the arbitration;
7) Respondent’s counterclaims (if any); and
8) Respondent’s response to the relief(s) sought by the Claimant, or relief(s) sought by the Respondent.
It should be noted that, where the Respondent raises counterclaim(s), such should be part of the Reply or Response to the Notice or Request for Arbitration. The part setting out the counterclaim should contain the following details:
1) A description of the nature and circumstances of dispute giving rise to the counterclaim and of the basis upon which the counterclaim is made;
2) A statement of the relief sought together with the amount of any quantified counter claimant, to the extent possible an estimate of the monetary value of any other counter claims;
3) Any relevant agreement and in particular the arbitration agreement; and
4) Where counterclaims are made under over one arbitration agreement, a sign of the arbitration agreement under which each counterclaim is made.
It should be noted that failure to send a response shall not prohibit the respondent from denying any claim or from advancing a counterclaim at a later stage in the arbitration. However, if the Arbitration Agreement calls for party nomination of arbitrators, failure to send an Answer or to nominate an arbitrator within the time or at all constitutes an irrevocable waiver of that party’s opportunity to nominate an arbitrator.
2.5 Constitution of the Arbitral Tribunal
It is a universal principle of arbitration law and practice that, as soon the request for, or notice of, arbitration is instituted, parties should constitute the tribunal. As such, the constitution of the arbitral tribunal is one of the major and important procedural steps at the outset of any arbitral proceedings. Many institutional arbitration rules recognise parties’ autonomy to constitute a tribunal, which is usually expressed in the arbitration agreement.79 Indirectly, many such rules recognise the autonomy of the parties to select the means by which this selection is to be made on their behalf.
An “arbitral tribunal” means ‘a sole arbitrator or a panel of arbitrators.’80 Conversely, the arbitral tribunal is one which is constituted by the parties and sits to resolve a dispute concerning such parties by way of arbitration. There are a variety of ways for the constitution of the tribunal (i.e. appointment of arbitrators), which are considered in Chapter One above.
2.6 Early Case Management
Management of the arbitral proceedings is increasingly becoming a very important feature of both international and domestic arbitration law and practice, which strives to mitigate current difficulties associated with the arbitration process (i.e. increasing costs and duration of the proceedings).81 Although arbitration has been seen as less efficient than it promised (with many business people expressing dissatisfaction), efforts have been made by the arbitration community ‘to improve the existing rules and practices in order to tackle these inconveniences.’82 One of such efforts undertaken to improve arbitration is the introduction and encouragement of the use of early case management.83
So, in arbitration, case management concerns itself with the question: “how things should be”, and not “how things are” in practice. Case management, therefore, strives to ensure the following elements of international arbitration are well managed and balanced:
1) duration of proceedings;
2) case management conferences;
3) first procedural orders and timetables of proceedings;
4) arbitrators’ competences with respect to active management of the proceedings;
5) length of the written submissions;
6) expert reports;
7) written witness statements and the examination of witness at the hearing;
8) organization of the hearings within the proceedings;
9) document production;
10) financial incentives for arbitrators to timely render an award; and
11) financial sanctions for parties employing dilatory tactics.84
2.7 Pleadings Commencing Arbitral Proceedings
Traditionally, international and domestic arbitration law and practice reflect on two major types of written documents setting out a claim and its opposite: “pleadings” and “memorials”. Whereas the term “pleadings” is more applicable in the common law jurisdictions, the term “memorial” is common under the civil law tradition.85 Despite their differences, pleadings and memorials are documents that set out the claims, counterclaims and defence against such claims in both international and domestic arbitration.
It should be noted from the outset that arbitration is a document-reliant method of dispute settlement in that it requires the preparation and submission of voluminous documents, most of which are mandatory - i.e. they must be filed by the parties without fail and within the time limit prescribed either by the relevant institutional rules or by the arbitral tribunal. Universally, arbitration relies more heavily on documentary evidence than oral testimony86 to the extent that it is proper to say that: ‘evidence in written form is the [general] rule and direct oral evidence the exception.’87
The general rule is that where a party fails to file the documents or where the respondent fails to submit a statement of defence or the claimant fails to submit a statement of defence to a counterclaim, or where at any point a party fails to avail himself of the opportunity to present his case in the manner specified under the relevant arbitration rule, or directed by the arbitral tribunal, the arbitral tribunal may proceed with the arbitration and make an award on the basis of the available information/materials and on the peril of the defaulting party.
In particular, many institutional arbitration rules recognise that if within the time fixed by the Tribunal, the Claimant fails to communicate its claim without sufficient cause, the Tribunal shall issue an order for the termination of the arbitral proceedings. Again, if, within the period of time fixed by the Tribunal, the Respondent has failed to communicate his statement of defence without sufficient cause, the Tribunal shall order that the proceedings continue ex parte.
2.7.1 Claimant’s Written Statement of Claim
The Claimant’s Written Statement of Claim is normally filed after the Notice of or Request for Arbitration is filed and after the arbitral tribunal has determined all preliminary matters, including jurisdictional objections (if raised). By definition, a Statement of Claim is a written narrative that sets forth the facts of the dispute, including:
(i) the parties’ names and all relevant dates, in a clear, concise
and chronological fashion;
(ii) a statement of facts supporting the claim;
(iii) clear explanation of the respondent(s)’ extent of liability;88
(iv) the legal grounds or arguments supporting the claim; and
(v) what relief(s) (e.g., the amount of money damages, specific performance, interest, etc.) is/are requested, together with the amount ofall quantifiable claims.89
It should be accompanied with all the documents, witness statements, expert reports (if appropriate), exhibits, and legal authorities (where desirable).
It should be noted that the requirement to file Written Statement of Claims in Tanzania is not expressly stated in the substantive arbitration laws Rather it is explicitly (or implicitly) contained arbitration rules recognizing the essence of written submissions on claim. Explicitly, Rule 9.0 of the NCC Arbitration Rules recognizes the need for the parties to file their respective pleadings with a prescribed time limit.
Usually, the timeframe within which the claimant is required to file its Written Statement of Claim is prescribed in the arbitral rules of the relevant institution, or it may be determined by the tribunal. In particular, Rule 9.2 of the NCC Arbitration Rules obliges the claimant to send to the arbitrator the Statement of Claim within 14 days of the notification of appointment of the arbitrator.
2.7.2 Respondent’s Written Statement of Defence
Upon receiving the claimant’s Written Statement of Claim, the respondent is required to file its Written Statement of Defence in reply to the claim. In principle, a Written Statement of Defence is a legal document that answers or replies to specific allegations that have been filed against the respondent in a claimant’s Written Statement of Claim. It is usually prepared after the respondent has thoroughly read the claim against him again, done wide research on the legal and factual issues raised in the claim, and developed a general defence strategy.
Both in principle and practice, the Written Statement of Defence in reply to the claim is required to provide specific responses to each of the claims, deny each allegation (by expressly saying “it is wrong”, “rejected”, “denied”, “misconceived” or “misplaced”). In addition, the respondent should categorically assert its legal defence(s). By doing so, the respondent should be able to show how its actions were not in violation of the law and further that the claimant is trying to mislead the arbitral tribunal.
Like the Written Statement of Claim, the Written Statement of Defence should set forth the details of the dispute and the respondent’s line of defence on each allegation, including stating:
(i) all parties’ descriptions (names, address, legal status, etc.) in the respondent’s own version;
(ii) all relevant dates, in a clear, concise and chronological fashion;
(iii) clear explanation of the claimant in the respondent’s understanding and the extent of liability or lack of it;90
(iv) the legal grounds or arguments supporting the defence;
(v) the respondent’s comments as to the place of arbitration, the applicable law and the language of the arbitration; and
(vi) what relief(s) the respondent might request against the claimant (e.g., the amount of money damages, specific performance, interest, etc .).91
It should as well be accompanied with all the documents, witness statements, expert reports, exhibits, and legal authorities upon which the respondent will rely in its defence. It should be noted that, in certain circumstances, the Written Statement of Defence may affirm certain facts presented in the Written Statement of Claim, and it may also introduce additional facts, and defences, other than those advanced in the Written Statement of Claim.
2.7.3 Counter-Claim
Where the respondent has specific claims against the claimant, it shall include a Counterclaim in the Written Statement of Defence.92 The Counterclaim usually provides:
(i) a description of the dispute giving rise to the counterclaim(s);93 and
(ii) a statement of the relief sought, including, to the extent possible, a sign of any amount(s) counterclaimed.
It should be noted Rule 9.3 of the NCC Arbitration Rules requires the respondent to send to the arbitrator(s) a copy of its defence within 21 days of the receipt of the statement of case. Nevertheless, the respondent may be given an extension of time within which to file its defence ‘for sufficient cause.’
2.7.4 Claimant’s Reply to the Written Statement of Defence (and Counterclaim)
The practice in Tanzanian arbitration institutions relating to the filing of a further reply by the claimant to the Written Statement of Defence mirrors the inherent practice in many international arbitration institutions. It is an inherent practice of international law that, where it desires to do so, the claimant may file a reply to the defence, including a defence to counterclaim (if any). The reply is limited to allegations or facts pleaded by the respondent that the claimant deems important to make a response to or clarification on. Where the claimant does not deem it to be desirable to file a reply to the defence, it may do so.
In case of a counterclaim being raised by the respondent in his defence, the claimant is required to file its defence against it94 because a counterclaim is both substantively and procedurally regarded as a fresh claim or as ‘if it were a statement of case’ against the claimant.95 Derived from civil litigation, the counterclaim is commonly treated as a fresh claim against the claimant to which a sufficient defence is required to be filed by the claimant. In principle, a defence to a counterclaim is preferred ‘ as a defence is to be set out in the statement of defence.’96 Specifically, the counterclaim should state, which of the facts and contentions of law in the statement of counterclaim it admits or denies on what grounds, and on what other facts or contentions of law it relies.
Because a counterclaim is treated as a fresh claim against the claimant, once the claimant files its defence, the respondent will also may submit a statement of reply to counterclaim. The contents of this reply are essentially the same as a reliability to the Written Statement of Defence.
2.7.5 Respondent’s Rejoinder
The practice of some international arbitral tribunals, including ICSIDbased ones, the respondent may be given a further and last opportunity to file its reply to the claimant’s reply. This is called a rejoinder which provides further and additional explanation on facts, witness statements, documents, exhibits and legal authorities advanced by the claimant. Although this is not explicit in many arbitration rules in Tanzania, arbitral tribunals do still adopt such procedural step where appropriate.
Chapter Three: Other Written Documents in Arbitral Proceedings
3.1 Introduction
As noted above, international and domestic arbitration is a document- reliant mode of dispute settlement. Because most of the commercial and investment disputes settled through arbitration are based on voluminous documents (e.g. international investment agreements, bilateral investment treaties, construction contracts, etc.), the parties usually append to the pleadings or subsequent to the pleadings a number of documents (e.g. witnesses statements, expert reports, and exhibits). These documents are considered herein below.
3.2 Witness Statements and Expert Reports
One of the commonly salient features of arbitration is the filing of written witness statements together with the pleadings. Although not traditionally and historically common in many common law and civil law systems, witness statements are widely recognised by international arbitration rules. Written witness statements are usually statements that are written, signed and attested by the respective witnesses. They set out the witness’ direct testimony ‘on the issues to which the party proffering witness wishes to rely.’ To be more precise, Article 4(5) of the IBA Rules on the Taking of Evidence sets out the specific contents of a witness statement in international arbitration: (i) the full name and address of the witness;
(ii) a statement regarding the witness’ present and past relationship (if any) with any of the Parties;
(iii) a description of his or her background, qualifications, training and experience (if such a description may be relevant to the dispute or to the contents of the statement);
(iv) a full and detailed description of the facts, and the source of the witness’s information as to those facts, sufficient to serve as that witness’s evidence in the matter in dispute;
(v) where the witness relied on documents that have not already
been submitted, such documents should be attached to the witness statement;
(vi) a statement as to the language in which the Witness Statement was originally prepared and the language in which the witness anticipates giving testimony at the Evidentiary Hearing;
(vii) an affirmation of the truth of the Witness Statement; and (viii) the signature of the witness and its date and place.
Who is a witness in arbitration? According to Article 27(2) UNCITRAL Arbitration Rules (2010), witnesses (including expert witnesses), who are presented by the parties to testify to the arbitral tribunal on any issue of fact or expertise ‘may be any individual, notwithstanding that the individual is a party to the arbitration or in any way related to a party.
There are mainly two types of witnesses invited to give testimony in arbitral proceedings in arbitration institutions: (i) fact witnesses; and (ii) expert witnesses, who may either testify on liability or quantum involved in the claim or counterclaim.
3.2.1 Fact Witness Statements
Fact witnesses are normally persons who possess factual knowledge of the facts, allegations and issues concerning the dispute in arbitration. Like in civil and criminal litigation, fact witnesses constitute the central feature in events taking place in most evidentiary hearing in arbitration. At the evidentiary hearing, fact witnesses are examined by the parties - mainly, through examination-in-chief/direct examination, cross-examination, and re-examination/redirect - in order for the parties to elicit relevant information or facts concerning their 97 testimony.97
The common approaches and practice in arbitration are such that, before they are called upon to appear before the arbitral tribunal for examination during evidentiary hearing, fact witnesses should have filed their respective “ Witness Statements”.98 These statements are normally filed together with the respective party’s pleading(s), or at some other stage before evidentiary hearing upon the permission of the tribunal. This assists many tribunals to avoid “surprise” or “ambush” testimony by parties during evidentiary hearing. For that matter, parties are required to provide ‘written witness statements or to identify witnesses and the substance of their witness before the hearing.’99 Notably, many arbitral tribunals and institutional arbitration rules do not permit a party, except in extraordinary circumstances, to adduce testimony from a previously-unidentified witness, during the evidentiary hearing.100 Equally, significant direct testimony not mentioned in a witness statement is viewed with caution.101
Although the manner in which fact witness evidence is presented at the hearing depends on legal backgrounds of the tribunal and counsel for the parties, the IBA Rules on the Taking of Evidence provide a common procedural approach. Through these Rules, a party is at liberty to identify whatever witnesses it wishes to support its case.102 Then, a party will have to submit written witness statements. Such written witness statements set forth the direct evidence of the respective witnesses. The other party may also present written witness statements in opposition of the opponent’s witnesses.
At the end, the witness will appear before the tribunal for examination. Where a witness who submitted a written witness’ statement fails to appear during the evidentiary hearing, the tribunal will disregard the statements.103
3.2.2 Expert Witness Reports
Because commercial and investment treaty arbitration concerns complex and many claims arising out of different technical aspects of international investment, business and commerce; it sometimes requires the help of expert witnesses in their diverse areas of expertise. It is based on this reality that many institutional arbitration rules and practice allow the participation of expert witnesses, who may be appointed by either each party or the tribunal.
There are two approaches of securing expert witnesses in arbitration: (i) party-appointed experts, and (ii) tribunal-nominated experts. So, in the course of the arbitral proceedings, the arbitral tribunal may receive one or both of the two types of expert reports: (i) party-appointed expert witness report; and (ii) tribunal-appointed witness report, as considered below.
(a) Party-Appointed Expert Report
Unlike the fact witness, who presents a written Witness Statement, an expert witness presents an Expert Report. So, a party-appointed Expert Report, in terms of Rule 5 (2) (a)- (i) of the IBA Rules on the Taking of Evidence, contains the following details:
(i) the full name and address of the Party-Appointed Expert, a statement regarding his or her present and past relationship (if any) with any of the Parties, their legal advisors and the Arbitral Tribunal, and a description of his or her background, qualifications, training and experience;
(ii) a description of the instructions under which he or she is providing his or her opinions and conclusions;
(iii) a statement of his or her independence from the Parties, their legal advisors, and the Arbitral Tribunal;
(iv) a statement of the facts on which he or she is basing his or her expert opinions and conclusions;
(v) His or her expert opinions and conclusions, including a description of the methods, evidence and information used in arriving at the conclusions. Documents on which the Party- Appointed Expert relies that have not already been submitted shall be provided;
(vi) if the Expert Report has been translated, a statement as to the language in which it was originally prepared, and the language in which the Party-Appointed Expert expects giving testimony at the Evidentiary Hearing;
(vii) an affirmation of his or her genuine belief in the opinions expressed in the Expert Report;
(viii) the signature of the Party-Appointed Expert and its date and place; and
(ix) if the Expert Report has been signed by more than one person, an attribution of the entirety or specific parts of the Expert Report to each author.
In addition to the initial Expert Reports submitted to the tribunal, any party may, within the time ordered by the arbitral tribunal, submit to the arbitral tribunal and to the other parties revised or additional Expert Reports. Such additional Expert Report may include reports or statements from persons not previously identified as party-appointed experts, ‘so long as any such revisions or additions respond only to matters contained in another Party’s Witness Statements, Expert Reports or other submissions that have not been previously presented in the arbitration.’104
(b) Tribunal-Appointed Witness Report
Tribunal-appointed expert witnesses are appointed by the tribunal after consulting with the parties, with clear terms of reference being prepared and sent to the parties. In so doing, the tribunal may appoint one or more independent tribunal-appointed experts to report to it on specific issues designated by the arbitral tribunal.105 It should be stressed here that tribunal-appointed experts must be impartial and independent of the parties throughout the arbitration proceedings in order to avoid compromising their objectivity and integrity.
Like the party-appointed expert witness, a tribunal-appointed expert witness is also required to submit his written report to the tribunal.106 In the main, the tribunal-appointed Expert Report should contain:
(i) the full name and address of the tribunal-appointed expert, and a description of his or her background, qualifications, training and experience;
(ii) a statement of the facts on which he or she is basing his or her expert opinions and conclusions;
(iii) his or her expert opinions and conclusions, including a description of the methods, evidence and information used in arriving at the conclusions. Documents on which the tribunal- appointed expert relies that have not already been submitted shall be provided;
(iv) if the Expert Report has been translated, a statement as to the language in which it was originally prepared, and the language in which the tribunal-appointed expert anticipates giving testimony at the Evidentiary Hearing;
(v) an affirmation of his or her genuine belief in the opinions expressed in the Expert Report;
(vi) the signature of the tribunal-appointed expert and its date and place; and
(vii) if the Expert Report has been signed by more than one person, an attribution of the entirety or specific parts of the Expert Report to each author.107
It is common practice in many arbitral tribunals, including those seated under the auspices of the Tanzanian arbitration institutions, that, after receiving the Expert Report, the arbitral tribunal should send a copy of such report to the parties.108 The Parties may examine ‘any information, documents, goods, samples, property, machinery, systems, processes or site for inspection that the tribunal-appointed expert has examined and any correspondence between the arbitral tribunal and the tribunal-appointed expert.’109
After examining the Expert Report, any party shall have the opportunity to respond to the Expert Report in a submission by the party or through a Witness Statement or an Expert Report by a party- appointed expert. Such response should be made and submitted to the tribunal within the time ordered by the arbitral tribunal. Thereafter, the arbitral tribunal should send such response (i.e. submission, Witness Statement or Expert Report) to the tribunal-appointed expert and to the other parties.110 Through inherent practice, many arbitral tribunals adopt a flexible approach in receiving additional information or evidence from the expert witness at any time during the proceedings.
3.3 Exhibits
Exhibits are “documents”111 or objects that very crucial in any litigation, arbitration or criminal prosecution process in that they help the party relying upon them to prove or disprove facts relevant to the dispute. Exhibits are usually annexed to all written documents submitted by the parties and witnesses to the arbitral tribunal - i.e. Written Statement of Claim, Written Statement of Defence, Replies and Rejoinders, as well as written submissions. They also include copies of legal authorities,112 expert witness reports, and witness statements.
Exhibits are normally attached in copy form and should be numbered individually, sequentially, and consecutively throughout the proceeding.113 It is now a common practice in many arbitration institutional rules to require the numbers of exhibits to be typically preceded by the letter "C-" for the claimant's exhibits and "R-" for the respondent's exhibits.114 Legal authorities also are number in the same manner as other exhibits, but the numbers are typically preceded by the letters "CL-" or "CLA-" for the claimant's authorities and "RL-" or "RLA-" for the respondent's authorities.115
3.4 Discovery and Document Production
In the common law tradition, discovery is an essential part of a civil procedure that encompasses document production. At the common law, discovery is a prelude to an adversarial contest before a judge ‘whose role it is to see fair play and then determine (either himself or with a jury) the victor.’ The rationale for discovery proceeds on the premise that the adversarial contest ‘can only be fair if both sides have access, as far as possible, to the same materials.’ A party ‘must produce documents not only that it intends to rely upon but also those, which damage its own case.’ It is, therefore, perceived that ‘without this advance exchange of materials the fundamental basis of the adversarial fight is undermined.
In arbitration, document discovery is undertaken either pursuant to voluntary agreement by the parties or by order of the arbitral tribunal. In arbitration, there is no automatic right to disclosure in arbitration and parties usually seek leave of the tribunal to obtain procedural orders providing for disclosure. Normally, the timing for and format of any disclosure ‘will be set forth in advance in procedural orders from the tribunal (or, less frequently, agreement(s) between the parties).
When demanding disclosure or discovery of documents from their opponents, the parties will have to explain, normally in a matrix form, the type of the documents, its nature, relevance and materiality to the facts or defined issues. The tribunal will then have to determine disclosure requests from and objections by the parties - i.e. agreeing to the disclosure or upholding an objection to the disclosure request. In certain cases, national law allows either the parties or the tribunal116 to seek judicial assistance in obtaining coercive discovery, or preservation of evidence.117
3.5 Payment of Advance on Arbitration Costs or Deposits
Being voluntary and consensual, arbitration is an ADR process that is embarked upon at the instance of the parties in a civil dispute. However, this consensual pursuit of the arbitration process has cost implications, which are borne by the parties.118 Basically, the costs cover fees for arbitrators and tribunal administration; or any other incidental to the arbitration process.
It is a generally accepted that once a tribunal is duly constituted, the parties are generally required to pay an advance on costs towards the fees of the arbitrators and tribunal fees.119 Indeed, this payment is paramount ‘for the purpose of securing in advance the financial resources necessary for carrying out the arbitration procedure.’120 The advance on costs is a part of advance payments, along with a filing fee and a provisional advance, which are usually deposited by the claimant and recovered in due course on a pari passu basis amongst the parties (i.e. at the same rate or on an equal footing). However, it is a generally accepted practice that where one party fails to pay advance fees or deposits, the other may do so on its behalf so that the arbitration will proceed and such advance is recoverable in the final award.121
Chapter Four: Preliminary Proceedings in Arbitration
4.1 Introduction
Like in civil litigation, in arbitral proceedings parties may make preliminary applications or requests before the commencement of Evidentiary Hearing. When such applications are made, the arbitral tribunal is required to first determine such preliminary matters before proceeding to Evidentiary Hearing. In this Chapter, therefore, we highlight some common preliminary issues raised in arbitral proceedings: jurisdictional objections, and provisional, protective or conservatory measures. After determining such applications, the arbitral tribunal is required to decide or provisional award.
4.2 Jurisdictional Objection
4.2.1 Party’s Right to Raise Jurisdictional Objection
Like in domestic civil litigation, in arbitration, parties are entitled to challenge the jurisdiction of the arbitral tribunal to arbitrate the concerned dispute. Such challenge to jurisdiction is through preliminary objection and may either be raised before the arbitral tribunal itself or to a domestic court of law. Jurisdictional objection is always considered by the arbitral tribunal through the universally accepted general rule of law requiring the tribunal to rule on its own jurisdiction, under the principle of Kompetenz-Kompetenz, which is almost embedded in Tanzania.
4.2.2 Tribunal’s Authority to Rule on Jurisdictional Objection
Domesticating the Kompetenz-Kompetenz principle from international arbitration law,122 the Tanzanian arbitration law confers power on the tribunal to rule on its own jurisdiction on several grounds, including:
(i) whether there is an arbitration agreement;123
(ii) whether there is a valid arbitration agreement;124
(iii) Whether the arbitral tribunal is properly constituted;125 and
(iv) what matters shall be submitted to arbitration under the arbitration agreement.126
4.2.3 Timing of Jurisdictional Objection
Generally, an objection that the arbitral tribunal lacks substantive jurisdiction is raised by a party at the outset of the proceedings, not later than the time he takes the first step in the proceedings to contest the merits of any matter in relation to which he challenges the arbitral tribunal’s jurisdiction. However, a party shall not be precluded from raising such an objection because he has appointed or taken part in the appointment of an arbitrator.
In addition, a plea that the arbitral tribunal is exceeding the scope of its authority should be raised as soon as the matter alleged to be beyond its authority is raised during the arbitral proceedings. Nonetheless, in both cases above, the arbitral tribunal may admit a later plea of jurisdictional objection ‘if it considers the delay justified.’
4.2.4 Tribunal’s Authority to Bifurcate
As a matter of general rule, the arbitral tribunal may rule on a plea of jurisdictional objection either as a preliminary question (which is akin to “bifurcation”) or in an arbitration award on the merits. In both international and domestic arbitration, the tribunal’s decision on whether it has jurisdiction is referred to as “bifurcation.” Bifurcation refers to splitting an arbitration into two separate phases-i.e. splitting jurisdiction issues from the merits. Bifurcation of arbitral proceedings helps in an efficient organization of arbitral proceedings, serving time and costs in legal and arbitrators’ fees and administrative expenses.
Usually, it is common practice for the parties to agree to bifurcate; but if they do not agree, the tribunal may decide whether to bifurcate.127 Bifurcation will normally separate preliminary issues (such as jurisdiction and choice of law) from the merits (i.e. liability and damages). The consequences of bifurcation are such that: (i) where the tribunal bifurcates by dismissing the proceedings for lack of jurisdiction, the matter will be end there and the party will not brief the tribunal on the merit;128 but, (ii) where the tribunal bifurcates it has jurisdiction, the parties ‘must then embark on new separate merits procedure, extending the overall arbitral calendar and increasing costs sub substantially.’129
It should be noted that, it is a well-established principle and practice of arbitration that where an arbitral tribunal bifurcates on whether it has jurisdiction to determine the matter, an aggrieved party may raise such grievance to a court for further determination.130
4.3 Interim Measures in Arbitral Proceedings
Like in civil litigation, in arbitration, “provisional, protective or conservatory measures” play a very significant role in protecting a party to arbitral proceedings from loss or damage during the pendency of arbitral proceedings.131 Normally, provisional measures can be granted by either the arbitral tribunal132 or the court.133 It should be noted that both the arbitral tribunal and the court have limited authority to grant such measures in order to avoid overriding the party’s autonomy in managing arbitral proceedings.134
4.3.1 The Scope and Purpose of Measures in Arbitral Proceedings
Provisional measures are designed to protect parties or property during the pendency of arbitral proceedings.135 In arbitration, “provisional, protective, or conservatory measures” are orders issued for the purpose of protecting one or both parties to a dispute from damage during the arbitral process. According to Article 17 (2) (a)- (d) of the UNCITRAL Model Law, a provisional, protective or conservatory measure is any temporary measure, whether in the form of an award or in another form, by which prior to issuing the award by which the dispute is finally decided, the arbitral tribunal or court orders a party to:
(i) Maintain or restore the status quo136 pending determination of
the dispute;
(ii) Take action that would prevent, or refrain from taking action likely to cause current or imminent harm or prejudice to the arbitral process itself;
(iii) Provide a means of preserving assets out of which a subsequent award may be satisfied;137 or
(iv) Preserve evidence that may be relevant and material to resolving the dispute.
Most often, provisional measures are ‘intended to preserve a factual or legal situation to safeguard rights the recognition of which is sought from the [tribunal] having jurisdiction as to the substance of the case.’138 Provisional measures can extend beyond merely preserving the factual or legal status quo, to require restoring a previous state of affairs or taking new actions.139
4.3.2 Conditions Precedent for Granting Interim Measures
Article 17A(1)(a) and (b) of the UNCITRAL Model Law sets out the conditions precedent for granting interim measures.140 In particular, this provision stipulates that a party requesting an interim measure should satisfy the arbitral tribunal or court that:
(i) Harm not adequately reparable by an award of damages is likely to result ‘if the measure is not ordered’;
(ii) Such harm ‘substantially outweighs the harm likely to result to the party against whom the measure is directed if the measure is granted’; and
(iii) There is a reasonable possibility that the requesting party will
succeed on the merits of the claim.141
4.3.3 Legal Basis of Granting Interim Measures
The 2020 Arbitration Act expressly provides for the court’s authority to provide provisional measures such as preservation of evidence or assets and the grant of injunction or the appointment of a receiver pending the determination of arbitral proceedings. In addition, the parties’ arbitration agreement may confer such authority. Such authority may be applied as part of the law applicable to the arbitration (i.e. the arbitration law of the arbitral seat). Case law in Tanzania has also allowed for courts to issue interim or conservatory orders pending the determination of arbitral proceedings based on Order XXXVII Rule 2 of the CPC and Section 2(3) of Judicature and Application of Laws Act.
4.4 Interim or Provisional Awards
Simply defined, an “interim award” or “provisional award” is an award subject to a final determination at a later stage,142 and it is intended to be effective for a limited period.143 It is an award that is frequently granted in arbitration disputes arising from industries such as construction that require immediacy of remedies in order to give parties an opportunity to perform other contractual obligations while the dispute is pending.
Section 41 (1) of the Tanzania Arbitration Act allows the parties to agree that the arbitral tribunal should have powers ‘to order on a provisional basis any relief which it would have powers to grant in a final award.’ It should be noted from the outset that where the parties do not agree to confer such powers on the arbitral tribunal, the arbitral tribunal ‘shall not have powers to grant provisional award.’144 Such relief includes making: (i) a provisional order for the payment of money or the disposition of property as between the parties;145 or (ii) an order to make an interim payment on account of the costs of the arbitration.146 Therefore, the arbitral tribunal’s last award in relation to merits or cost shall take into account the provisional order made during the pendency of the arbitral proceedings.147
One of the practical questions raised quite often is: can an interim or provisional award be enforced during the pendency of the arbitral proceedings? While Article V(1)(e) of the New York Convention requires an arbitral award to have become binding, an interim award is generally considered to be unenforceable.148 However, courts in common law jurisdictions have held that an interim order by an arbitral tribunal, can be enforced as an award if it finally and definitely disposed of a self-contained issue.149
1 Max Planck Encyclopedias of International Law [MPIL], available at
https://opil.ouplaw.com/view/10.1093/law:epil/9780199231690/law-9780199231690-e1402 (accessed 23 August 2020).
2 WIPO, “What is Arbitration?,” available at https://www.wipo.int/amc/en/arbitration/what-is- arb.html (accessed 23 August 2020).
3 Schreuer, C., United Nations Conference on Trade and Development (UNCTAD): Dispute Settlement - International Centre for Settlement of Investment Disputes (Module 2.3 Consent to Arbitration) (Geneva/New York: United Nations, 2003), p. 7.
4 Martignoni, A., et al, “Australia’s Bilateral Investment Treaties: A Laid-Back Approach to Consent?”, Journal of International Arbitration, Vol. 36 No. 2 (2019), pp. 277-290. See also Schreuer, C., “Consent to Arbitration,” in Muchlinski, P., et al (eds.), The Oxford Handbook of International Investment Law (Oxford, 2008). DOI: 10.1093/oxfordhb/9780199231386.03.0021. For example, Article 8(1) of the Agreement for the Promotion and Protection of Investments between the UK and Tanzania, signed at Dar es Salaam on 7 January 1995 (“the Tanzania-UK BIT”) categorically provides that:
‘Each Contracting Party hereby consents to submit to the International Centre for the Settlement of Investment Disputes (hereinafter referred to as “the Centre”) for settlement by conciliation or arbitration under the Convention on the Settlement of Investment Disputes between States and Nationals of Other States [_] any legal dispute arising between that Contracting Party and a national or company of the other Contracting Party concerning an investment of the latter in the territory of the former.’
5 Many multilateral investment treaties (MITs) [such as the Article 1122 of the North American Free Trade Agreement (NAFTA) of 1992 between Canada, Mexico and the United States [32 ILM 605 (1993)]; Articles 17 and 18 of the 1994 Free Trade Agreement between Mexico, Colombia and Venezuela; Article 49 of the 1994 Colonia and Buenos Aires Investment Protocols of the Common Market of the Southern Cone (MERCOSUR); and the Energy Charter Treaty of 1994] do provide for international arbitration jurisdiction through which States parties to them do offer to consent to such jurisdiction. These offers may be taken up by investors who are nationals of other States parties to the treaties.
6 Section 23 of the Tanzania Investment Centre Act, Cap. 38 R.E. 2002 provides expressly that:
‘23. Settlement of disputes
(1) Where a dispute arises between a foreign investor and the [Tanzania Investment] Centre or the Government in respect of a business enterprise, all efforts shall be made to settle the dispute through negotiations for an amicable settlement.
(2) A dispute between a foreign investor and the Centre or the Government in respect of a business enterprise which is not settled through negotiations may be submitted to arbitration in accordance with any of the following methods as may be mutually agreed by the parties, that is to say-
(a) in accordance with arbitration laws of Tanzania for investors;
(b) in accordance with the rules ofprocedure for arbitration of the International Centre for the Settlement of Investment Disputes;
(c) within the framework of any bilateral or multilateral agreement on investment protection agreed to by the Government of the United Republic and the Government of the country where the investor originates. (Emphasis supplied).’
In terms of 22(1)(b) of this law, a foreign investor in Tanzania is guaranteed of the right to, inter alia, arbitration ‘for the determination of the investor's interest or right and the amount of compensation to which he is entitled’ in case of any expropriation.
7 Bhushan, A. and Gandhi, N., “The Ghost of the Governing Law Returns: Lex Arbitri v. Curial Law in India”. Available at http://arbitrationblog.kluwerarbitration.com/2014/02/26/the- ghost-of-the-governing-law-returns-lex-arbitri-v-curial-law-in-india/?doing_wp_cron=1596399819.6802239418029785156250 (accessed 27 September 2020).
8 See, for example, the decision of Supreme Court of India (SCI) in NTPC v. Singer [AIR 1993 SC 998]. See also Arsanovia v. Cruz City [(2012) EWHC 3702] where the applicable substantive law was Indian, and the LCIA was administering the arbitration and London was the seat of arbitration. The English courts applied the provisions of the Indian Arbitration Act as the governing law to determine whether or not the tribunals had the substantive jurisdiction to render the awards challenged under Section 67 of the English Arbitration Act.
9 See especially Section 48(1) of the 2020 Arbitration Act.
10 Ibid, Section 48(2).
11 Ibid, Section 48(3).
12 Ibid, Section 48(4).
13 Ibid, Section 48(5).
14 Wilkey, M., “The Practicalities of Cross-Cultural Arbitration,” in Frommel, S.N. and B.A.K. Rider (eds.), Conflicting Legal Cultures in Commercial Arbitration: Old Issues and New Trends (The Hague/London/Boston: Kluwer Law International, 1999), pp. 79-98.
15 See, Section 3 of the 2020 Arbitration Act.
16 See generally Sidak, J.G., “Economists as Arbitrators,” 30 Emory International Law Review, 2105 (2016), available at https://www.criterioneconomics.com/economists-as-arbitrators.html (accessed 24 September 2020).
17 This means that the parties are free to agree on a procedure of appointing the arbitrator(s).
18 In a conventional judicial process, a magistrate or judge is an employee of the State whose main traditional function is to preside over cases assigned to him or her by the judiciary administration, not by the parties like it is the case in arbitration.
19 Section 20(1) of the 2020 Arbitration Act. Under subsection (2) of this law,
‘Where no agreement has been made under subsection (1), a party to the arbitration agreement may, upon notice to the other party, apply to the Centre which may- (a) give directions as to the making of any necessary appointment;
(b) direct that the arbitral tribunal shall be constituted by such appointment, or any one or more of them, as has been agreed; or
(c) make any necessary appointment.’
Under subsection (3), an appointment made by the Tanzania Arbitration Centre under this section ‘shall have effect as if it was made by the agreement of the parties.’
20 Ibid, Section 17(1).
21 Ibid, Section 17(2) (stating expressly that: ‘Unless otherwise agreed by the parties, an agreement that the number of arbitrators shall be two or any other even number shall be understood as requiring the appointment of an additional arbitrator as chairman of the arbitral tribunal.’).
22 Ibid.
23 Ibid, Section 17(3).
24 Ibid, Section 18(1) (stating that: ‘The parties may agree on the procedure for appointing the arbitrator or arbitrators, including the procedure for appointing any chairman or umpire.’).
25 Ibid, Section 18(2)(a) - (e).
26 Conversely, in appointing an arbitrator, the appointing authority should have due regard to any qualifications required of an arbitrator by the agreement of the parties and to such considerations as are likely to secure the appointment of an independent and impartial arbitrator and, in the case of a sole or third arbitrator, shall take into account the advisability of appointing an arbitrator of a nationality other than those of the parties.
27 Section 21 of the 2020 Arbitration Act.
28 See generally Team Legistify, “Law Regarding Appointment and Removal of and Arbitrator: What are the Default Provisions Relating to the Appointment and Removal of Arbitrators?”.
Available at https://mail.google.Com/mail/u/0/ (accessed 27 September 2020).
29 Ibid, Section 25(3).
30 Ibid, Section 25(4)(a).
31 Ibid, Section 25(4)(b).
32 Ibid, Section 26(1).
33 Ibid.
34 Levine, ibid (arguing that: ‘some procedural rules require that the resigning arbitrator seek the consent of the institution or co-arbitrators’ before doing so.). In addition, CSID has proposed new rules clarifying that: ‘an arbitrator may resign by notifying the Secretary-General and the other members of the Tribunal and providing reasons for the resignation,’ which increases accountability. in International Centre for Settlement of Investment. Disputes, “Proposals for Amendment of the ICSID Rules - Working Paper #2,” paras. 158-63 (2019).
35 Section 27(1) of the 2020 Arbitration Act.
36 Ibid, Section 27(1). See also Section 25 of the English Arbitration Act, 1996; and Rule 1 of the International Bar Association’s Rules of Ethics for International Arbitrators, 1987.
37 Levine, J., “Late-in-the-Day Arbitrator Challenges and Resignations: Anecdotes and Antidotes,” op. cit. See also Born, G.B., International Commercial Arbitration ,1955 (2d ed. 2014).
38 Greenberg, S., et al., Secretariat’s Guide to ICC Arbitration (2012), para. 3-600.
39 Section 28(1) of the 2020 Arbitration Act.
40 Ibid, Section 28(1).
41 Section 29(1)(a)-(c) of the 2020 Arbitration Act.
42 Ibid, Section 29(2)(a).
43 Ibid, Section 29(2)(b).
44 Ibid, Section 29(2)(c).
45 Statement from the Draft Digest of Case Law on the UNCITRAL Model Law on International Commercial Arbitration, Pre-publication presented at Cologne RIZ/DIS Conference on March 34, 2005, para. 99 (‘‘Draft Digest’’).
46 See, for example, Skandia International Insurance Co v. Mercantile & General Reinsurance Co., Supreme Court (Bermuda), January 21, 1994.
47 Rio Algom Ltd. v. Sammi Steel Co., Ontario Court of Justice, General Division (Canada), March 1,1991; and Mind Star Toys Inc. v. Samsung Co. Ltd., British Columbia Supreme Court (Canada), November 17,1995.
48 Continental Commercial Systems Corp. v. Davies Telecheck International Inc. (CLOUT case
357). Case law on UNCITRAL texts (CLOUT) is available inter alia on the UNCITRAL website, www.uncitral.org.
49 Kanto Yakin Kogyo Kabushiki-Kaisha v. Can-Eng. Manufacturing Ltd., Ontario Court (Canada), January 30, 1992, (CLOUT case 369).
50 Ibid, Section 33(2).
51 Ibid, Section 33(3).
52 Ibid, Section 33(4).
53 Ibid, Section 34.
54 Ibid, Section 34(2)(a) and (b)(i)-(iii).
55 Ibid, Section 34(5).
56 Ibid, Section 34(7).
57 Section 34(4) of the Tanzania Arbitration Act.
58 Hwang, M., et al, “Claims Against Arbitrators for Breach of Ethical Duties,” in Rovine, A.W. (ed.), Contemporary Issues in International Arbitration and Mediation (The Fordham Papers, 2007) (Fordham Law School: Martinus Nijhoff Publishers, 2007), pp. 225-246, at p. 225.
59 Ibid.
60 Ibid.
61 Ibid, Section 6(a).
62 Ibid, Section 6(b).
63 Morreau, op. cit.
64 See generally Born, G.B., International Arbitration: Law and Practice (2nd edn.) (Kluwer Law International BV, The Netherlands, 2016), pp. 120-127.
65 Morreau, op. cit .
66 See particularly Section 6(b) of the Tanzania Arbitration Act.
67 See Article 20(1) of the UNCITRAL Model Law.
68 Ibid, Article 20(2).
69 Born, G.B., International Arbitration: Law and Practice (2nd edn.) (Kluwer Law International BV, The Netherlands, 2016), p. 166.
70 Early case management entails conducting initial procedural conferences - entailing issuing procedural directions/orders/schedules, preparing terms of reference, determining the language of arbitration if it is not indicated in the arbitration clause, case management teleconferencing, etc.
71 Aceris Law LLP, “International Arbitration Information - Model Request for Arbitration,” available at https://www.international-arbitration-attorney.com/model-request-for-arbitration/ (accessed 1 September 2020) (outlining that: ‘The initial document is named a Request for Arbitration by the ICC, the LCIA, the ICSID, the DIAC and other arbitral institutions. It is named a Notice of Arbitration under the SIAC, the HKIAC and the UNCITRAL Rules.’).
72 Section 14 of the Tanzania Arbitration; and Rule 4 of the National Construction Council (NCC) Arbitration Rules, 2007 (‘NCC Arbitration Rules’).
73 Section 14 of the Arbitration Act states that arbitral proceedings in respect of a particular dispute will commence on the date on which a request for that dispute to be referred to arbitration ‘is received by the other party’.
74 Report oof the Secretary-General on Preliminary Draft Set oof Arbitration Rules for Optional Use in Ad Hoc Arbitration Relating to International Trade, U.N. Doc. A/CN.9/97, VI UNCITRAL Yearbook, 163, 167 (1975).
75 See, for example, Article 3(3)(a)-(f) of the EACJ Rules of Arbitration.
76 Conversely, address entails telephone numbers, facsimile, telex and e-mail address of the respondent and/or its nominee or (legal) representatives.
77 See, for example, Rule 3 of the UNCITRAL Rules; and Rule 4 of the ICC Rules.
78 Conversely, address entails telephone numbers, facsimile, telex and e-mail address of the respondent and/or its nominee or (legal) representatives.
79 See particularly Griffith, G., “Constitution of Arbitral Tribunals: The Duty of Impartiality in Tribunals or Choose your Arbitrator Wisely,” CSID Review - Foreign Investment Law Journal, Vol. 13, Issue 1, Spring 1998, pp. 36-50, https://doi.org/10.1093/icsidreview/13.1.36 (accessed 23 September 2020).
80 See Section 3 of the 2020 Arbitration Act.
81 Zachariasiewicz, M. and M., “Case Management in Arbitration: A View from Poland,” Kluwer Arbitration Blog, 5 November 2019. Available at http://arbitrationblog.kluwerarbitration.com/2019/11/05/case-management-in-arbitration-a-view- from-poland/ (accessed 4 September 2020).
82 Ibid (pointing out that efforts improve the international arbitration system includes in particular guidelines and rules prepared by various international organizations such as Arbitration Committee of IBA, ICCA, UNCITRAL, the Chartered Institute of Arbitrators or international arbitration courts.).
83 Thorpe, R.W., “Case Management and Cost Control for Commercial Arbitration,” JAMS Neutral, available at https://www.jamsadr.com/files/uploads/documents/articles/thorpe-casemanagement-aba-2012-06.pdf (accessed 11 September 2020).
84 Ibid (pointing out that efforts improve the international arbitration system includes in particular guidelines and rules prepared by various international organizations such as Arbitration Committee of IBA, ICCA, UNCITRAL, the Chartered Institute of Arbitrators or international arbitration courts.).
85 Cywicki, K. and M. Grose, “Pleadings or Memorials: Which Are More Appropriate for Construction Arbitrations?”, BCDR International Arbitration Review, Vol. 4, Issue 1,2017, pp. 43 - 52. Available at BCDR International Arbitration Review Vol. 4, Issue 1 (2017) pp. 43 - 52 (accessed 28 September 2020).
86 Born, International Arbitration: Law and Practice, op. cit, p. 173.
87 Sandifer, D.V., Evidence Before International Tribunals (Charlottesville, 1975), p. 197.
88 If the claim is filed against more than one respondent, the text of Statement of Claim should contain an explanation of how and why each of the respondents is liable.
89 Rule 9.2 of the NCC Arbitration Rules.
90 See specifically Rule 9.3 of the NCC Arbitration Rules.
91 Ibid.
92 Ibid.
93 Ibid.
94 Rule 9.3-9.5 of the NCC Arbitration Rules.
95 Ibid, Rule 9.3.
96 Ibid.
97 Examination of witnesses is a question-and-answer process whereby a witness, who is called to testify in court or arbitral tribunal, is asked questions by both parties concerning his knowledge about a fact or set of facts forming part of the (legal) dispute before the court or tribunal. For a seminal discussion on this issue, see generally Lubet, S., Modern Trial Advocacy (2nd edn.) (Indiana: National Institute of Trial Advocacy, 1997); and Mashamba, C.J., Advocacy Skills in Civil Litigation (Dar es Salaam: Theophilus Enterprises, 2018), p. 79.
98 The IBA Rules on the Taking of Evidence define a “Witness Statement” as ‘a written statement of testimony by a witness of fact.’
99 Born, op. cit, p. 176.
100 Ibid.
101 Born, G.B., International Commercial Arbitration (2nd edn.) (2014), pp. 2253-54, and 275-77.
102 Rule 24(c) of the EACJ Arbitration Rules.
103 Rule 4(7) and (8) of the IBA Rules on the Taking of Evidence.
104 Article 5(3) of the IBA Rules on the Taking of Evidence.
105 Section 39(1) of the 2020 Arbitration Act provides that:
‘Unless otherwise agreed by the parties-
(a) the arbitral tribunal may-
(i) appoint experts or legal advisers to report to it and the parties; or
(ii) appoint assessors to assist it on technical matters, and may allow any such expert, legal adviser or assessor to attend the proceedings; and
(b) the parties shall be given a reasonable opportunity to comment on any information, opinion or advice offered by any such person.’
It should be noted, unlike most of the international arbitration rules, Section 39(2) of the Tanzania Arbitration Act requires the fees and expenses of an expert, legal adviser or assessor appointed by the arbitral tribunal for which the arbitrators are liable to ‘be expenses borne by the arbitrators for the purposes of this Act.’
106 Rule 6(4) of the IBA Rules on the Taking of Evidence provides expressly that: ‘The Tribunal- Appointed Expert shall report in writing to the Arbitral Tribunal in an Expert Report.’
107 Rule 6(4)(a)-(g) of the IBA Rules on the Taking of Evidence.
108 Ibid, Rule 6(5).
109 Ibid.
110 Ibid.
111 The IBA Rules on the Taking of Evidence define a “document” to mean ‘a writing, communication, picture, drawing, program or data of any kind, whether recorded or maintained on paper or by electronic, audio, visual or any other means.’ Under Section 3(1) of the Evidence Act, Cap. 6 R.E. 2002, a “document” means ‘any writing, handwriting, typewriting, printing, photostat, photograph and every recording upon any tangible thing, any form of communication or representation by letters, figures, marks or symbols or by more than one of these means, which may be used for the purpose of recording any matter provided that such recording is reasonably permanent and readable by sight.’
112 These are sources of law (text of law, doctrine or jurisprudence) that the parties ‘rely upon to prove relevant points of law related to the dispute.’ https://icsid.worldbank.org/node/12271 (accessed 25 September 2020).
113 FINRA, Arbitration Claim Filing Guide (New York: FINRA Dispute Resolution, January 2017), p. 4. Available at https://www.finra.org/sites/default/files/arbitration-claim-filing- guide.pdf (accessed 24 September 2020).
114 https://icsid.worldbank.org/node/12271 (accessed 25 September 2020).
115 Ibid.
116 Section 46(3) (3) of the 2020 Arbitration Act provides that: ‘Where the case is one of urgency, the court may, on the application of a party or proposed party to the arbitral proceedings, make such orders as it thinks necessary for the purpose of preserving evidence or
assets.’
117 Ibid, Section 46(2)(b).
118 In particular, Section 30(1) of the Arbitration Act imposes liability, jointly and severally, on the parties ‘to pay the arbitrators any reasonable fees and expenses as are appropriate in the circumstances.’ This provision is also reflected in Rule 14.1 of the NCC Arbitration Rules, which states that: ‘From the commencements of the arbitration, all the parties shall be jointly an severally liable to the National Construction Council for [arbitration] costs until they are paid.’
119 Born, International Arbitration: Law and Practice, op. cit, p. 171.
120 Mitrovic, D., “Advance to Cover Costs of Arbitration,” ICC Bulletin, Vol. 7, No. 2, 1996, p. 88.
121 See, for example, Rule 36(5) of the 2012 ICC Arbitration Rules.
122 For example, Article 23(1) of the 2010 UNCITRAL Rules provides that: ‘The arbitral tribunal shall have the power to rule on its own jurisdiction, including any objections with respect to the existence or validity of the arbitration agreement.’ In addition, the 2012 ICC Rules provide that: ‘In all matters decided by the Court under Article 6(4), any decision as to the jurisdiction of the arbitral tribunal, except as to parties or claims with respect to which the Court decides that the arbitration cannot proceed, shall then be taken by the arbitral tribunal itself.’
123 See particularly Section 32(1)(a) of the Tanzania Arbitration Act.
124 Ibid
125 Ibid, Section 32(1)(b).
126 Ibid, Section 32(1)(c).
127 Born, ibid (pointing out that: ‘Bifurcating a case requires particular care, to avoid ambiguity or confusion about definitional issues (e.g., what exactly is included in a “liability” or a “damages” phase?)’.)
128 Carlson and Childress, op. cit (pointing out that when the tribunal bifurcates by dismissing the proceedings it serves time and costs on the parties).
129 Ibid.
130 Indeed, Article 5 of the UNCITRAL Model Law contains an exception to the general rule that courts should not intervene in arbitral proceedings. This exception allows limited court intervention in arbitral proceedings where it is so provided in this Law. For that matter, Article 6 of this Law allows “specified courts” to perform the functions referred to in Articles 11(3), 11(4), 13(3), 14, 16(3) and 34(2) of the Model Law. Such functions are: (i) court’s intervention where parties fail to freely to agree on a procedure of appointing the arbitrator or arbitrators [Article 11(3)]; (ii) where a party fails to act as required under agreed procedure, or the parties/two arbitrators are unable to reach an agreement expected of them under agreed procedure, or a third party, including an institution, fails to perform any function entrusted to it under such procedure [Article 11(4)]; (iii) where a challenge under any procedure agreed upon by the parties is not successful [Article 13(3)]; (iv) arbitrator’s failure or impossibility to act [Article 14]; (v) arbitral tribunal’s ruling that it does not have jurisdiction [Article16(3); and (vi) tribunal’s ruling on a party’s request for it tribunal to correct in the award any errors in computation, any clerical or typographical errors or any errors of similar nature [Article 34(2)].
131 See generally Mohmeded, S., “A Critical Analysis of Arbitral Provisional Measures in England and Wales,” Ph.D. Thesis, School of Law, Brunel University, 2014.
132 Article 17 of the UNCITRAL Model Law provides that
133 Born, op. cit, p. 209.
134 For example, the arbitrator’s authority to grant interim measures is limited to the parties only because he cannot grant such measures against a third party to the proceedings. Whereas the court’s authority to intervene in arbitral proceedings is limited for certain reasons, the arbitral tribunal lacks direct authority to enforce its interim measures in which case it has to seek the intervention of the court. Under the Tanzania Arbitration Act, the court’s authority to intervene in arbitral proceedings is limited to: (i) extension of time in relation to commencement of arbitral proceedings (Sections 15, 16 and 84); (ii) service of documents (Section 82); (iii) attendance of witnesses (Section 46); and (iv) enforcement of arbitral awards (Sections 68-74 and 78-80). Inherently, the court has authority to grant interim measures in terms of Section 2(3) of Judicature and Application of Laws Act, Cap. 358 R.E. 2002. See, for example, Overseas Infrastructure Alliance (India) Pvt. Ltd. v. Permanent Secretary, Ministry of Water and Irrigation & A.G., High Court of Tanzania at Mtwara, Misc. Civil Application No. 2 of 2019; Monaban Trading & Farming Co. Ltd. v. The Cereals and Other Produce Board of Tanzania, High Court of Tanzania at Arusha, Misc. Civil Application No. 61 of 2019 (Unreported); Regional Manager, TANROADS v. DB Shapriya & Co. Ltd., High Court of Tanzania (Commercial Division) Misc. Commercial Case No. 6 of 2010 (Unreported); Tanganyika Game Fishing & Photographing Ltd. v. The Director of Wildlife & A.G., High Court of Tanzania at Dar es Salaam, Misc. Civil Cause No. 42 of 1998 (Unreported); and Tanzania Sugar Producers Association v. Minister of Finance, High Court of Tanzania (Commercial Division) Misc. Civil Cause No. 25 of 2003 (Unreported).
135 Some of the institutional arbitration rules providing for provisional or interim relies are Article 26 of the UNCITRAL Rules; Article 28 of the ICC Rules; and Article 25 of the LCIA Rules.
136 In Overseas Infrastructure Alliance (India) Pvt. Ltd. v. Permanent Secretary, Ministry of Water and Irrigation & A.G., op. cit (at pp. 12-3 of the typed judgment), Dyansobera, J., defined the term “status quo” to mean ‘the existing state of affairs; specifically the last, actual and uncontested state of affairs that preceded a controversy and which is to be preserved by an order of the court. Maintenance of status quo [_] is geared at preventing irreparable damage or change [to the subject matter] before the legal questions are determined.’
137 Under Section 46(2)(b) of the Tanzania Arbitration Act, the court has power to make an interim order for the preservation of evidence pending determination of arbitral proceedings.
138 https://lawexplores.com/10-provisional-measures-in-international-arbitration/ (accessed 28 September 2020).
139 Ibid.
140 Notably, these conditions precedent to the grant of interim measures in arbitration are akin to those applicable in the grant of interlocutory/injunctive orders in our civil litigation as were profoundly stated in Atilio v. Mbowe [1969] HCD n. 248; and restated in a number of subsequent authorities.
141 Article 17A(1) (b) of the UNCITRAL Model Law (providing that: ‘’The determination on this possibility should not affect the discretion of the arbitral tribunal in making any subsequent determination.’).
142 Hope, J., “Awards: Form, Content, Effect,” in Rowley, J.W. (ed.), The Guide to Challenging and Enforcing Arbitration Awards (1st edn.) (Law Business Research, 2019). Available at https://globalarbitrationreview.com/edition/1001323/the-guide-to-challenging-and-enforcmg- arbitration-awards-first-edition (accessed 29 September 2020).
143 See a decision of the Singapore High Court in PT Perusahaan Gas Negara (Persero) TBK v. CRW Joint Operation (Indonesia) & Another Matter [2014] SGHC 146 (‘PGN v. CRW).
144 Section 41(4) of the Tanzania Arbitration Act.
145 Ibid, Section 41(2)(a).
146 Ibid, Section 41(2)(b).
147 Ibid, Section 41(3).
148 Hope, op. cit.
149 See, for example, PGN v. CRW, op. cit; Island Creek Coal Sales Company v. City of Gainesville Florida (1985), 729 F2d 1046, USCA, 6th Circuit; and Yahoo! v. Microsoft Corporation, 983 F. Supp 2d 310 (SDNY 2013).
Cited documents 3
Act 2
1. | Evidence Act | 6367 citations |
2. | Tanzania Investment Act | 184 citations |
Ordinance 1
1. | Judicature and Application of Laws Act | 641 citations |